Our Finance and Accounts solution simplifies time consuming cost intensive accounting & record maintenance. It is loaded with robust features, control tools, user-friendly application design and structure. The usability features help organizations manage and finalize error free accounts as per statutory compliance

❖ General ledger:-

The company's "books" core source of information regarding the financial health of your business. The General Ledger is where you create accounts, budgets, and make journal entries

❖ Chart of accounts:-

The chart of accounts is a listing of all accounts used in the general ledger, usually sorted in order by account number. The accounts are usually numeric, but can also be alphabetic or alphanumeric. The account numbering system is used by the accounting software to aggregate information into an entity's financial statements.

❖ Fully flexible fiscal period setup:->

A fiscal period is a budgetary accounting period. Fiscal periods can be calendar years or quarters, or any other period of time as determined by an accounting cycle. For businesses, a fiscal period is the length of time covered by company financial statements.

❖ Modifiable account number ranges:-

Assign numbers to your accounts when you set them up through the Auto Setup .You can assign account numbers yourself Choose your own numbering/lettering system.

❖ Recurring GL entries:-

Define recurring journal formulas for transactions that you repeat every accounting period, such as accruals, depreciation charges, and allocations. Your formulas can be simple or complex. Each formula can use fixed amounts and/or account balances, including standard, end-of-day, or average balances, actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period, or same period last year. You can quickly create new recurring formulas by copying and modifying existing formulas.

❖ Reversing GL entries:-

Reversing entries, or reversing journal entries, are journal entries made at the beginning of an accounting period to reverse or cancel out adjusting journal entries made at the end of the previous accounting period. This is the last step in the accounting cycle. Reversing entries are made because previous year accruals and prepayments will be paid off or used during the new year and no longer need to be recorded as liabilities and assets. These entries are optional depending on whether or not there are adjusting journal entries that need to be reversed

❖ Budget data in GL:-

Use budgeting to enter estimated account balances for a specified range of periods. You can use these estimated amounts to compare actual balances with projected results, or to control actual and anticipated expenditures.

❖ Journal :-

A daily record of events or business; a private journal is usually referred to as a diary

The administration module offers users the possibility to define different levels of access to information in the application, by defining specific groups of users. The module also allows configuration of design or customization of printed documents or setting the backup actions. Administration of the application provides facilities for intervention on the general setting, on the general parameters of the application, grouped by various features, even after implementation.

❖ User/department levels of access to information
❖ Multiple information back-up solutions in the system
❖ Customize formats for issuing / printing of documents
❖ Post-deployment configuration features

User Management

❖ User Group
❖ User Group Permission
❖ User Management

Store & warehouse management within the Octagon- ERP system provides a high degree of flexibility for handling complex storage needs, and assures continuous update of warehouse inventory through multiple inventory methods and different types of auditing. All materials input and output transactions are fully automated due to the seamless integration with other associated modules within the system. This also enables efficient, prompt and trouble-free inventory transactions within enterprises.

Transaction:

❖ FG-Physical Stock Verification
❖ Material Issued by Requisition
❖ Material Requisition
❖ Material Issue / Stock Transfer
❖ Inter Stock Group Transfer

ERP for Sales and Distribution helps organizations to manage the complete sales cycle from pre-sales to invoicing. It automates most commonly used functions of sales like Sales Force Automation (SFA), Product and Price Management, Order Management (from scheduling to delivering), Enquiry Management, Quotation Management, etc. ERP for Distribution is an excellent choice for enterprises having an extensive sales and distribution network to automate their business processes and ramp up their productivity quickly.

With ERP software for Sales and Distribution you can make your sales process more efficient by improving delivery timings, minimizing wastages and integrating sales information with other modules.

Master Data Management

❖ Customer Group (like Commercial, Government, Individual, Internal, Interstate, Non Profit)
❖ Manage customer information with contact details, discount information, etc.
❖ Manage products with description, pricing, tax information etc.
❖ Packing Master

Order Management Processing

❖ ERP Analysis of enquiry.
❖ ERP Registration of enquiry with various parameters. (Potential level, Budget, Category, Item attributes)
❖ Manage customer Sales Orders (purchase orders)
❖ Manage quotations to customers (Manual).
❖ System Create offer quotations based on customer past history Sales order (Auto Generate).
❖ ERP Rule Based pricing, taxes, discounts, charges.
❖ Scheduling of Sales orders.
❖ Sales order Pending tracking.
❖ Sales Return

HR Management

The Octagon HRMS satisfies the needs of Human Resource Information Management by combining all aspects of Human Resources, Payroll, Time Keeping, Leave, Taxation. Employee and Manager Self Service into a single solution, thus eliminating unnecessary replication of data and process typically associated with traditional systems. Artificial barriers established by component boundaries, often from multiple vendors, are removed. Function and data access is now a simple matter of user security, granting access as needed independent of application labels. It will meet your complex needs and allows you to calculate all payments - even if they are computed by complex formula. Octagon HRMS keeps track of absenteeism and leaves, and saves you a lot of time every month. In short it can be configured the way you want it. Octagon HRMS is scalable with the growth in your business.

❖ Customized web-based solution for easy access from anywhere across the globe
❖ One solution for multi-company set-up
❖ Easy integration with existing financial application
❖ Authorized access for distinct personnel according to the predefined roles
❖ Ability to re-run the payroll as many times branch wise
❖ Auto number routines enable you to create new employees without having to remember the last number used
❖ Auto email key members of your organization regarding the start date of a new employee (HR, Office Manager, IT, Training Officer etc.)
❖ User Group Menu wise access rights
❖ Online Leave Applications with approval process
❖ Works for Salaried Employees and workers
❖ Loans & Advances
❖ Import Employee Master
❖ User-defined Fields in Employee Master
❖ Capture Employee Records personal and official
❖ Human Resources
❖ Employee Activity Reminder
❖ Export all masters and reports to CSV, Excel and word format
❖ Flexible customizable Salary Component
❖ Customizable Formula Builder
❖ Attendance device (RF / Biometric) can be integrated for getting attendance records of employee
❖ Attendance recording with Time Attendance
❖ Flexible 'Search' and 'Browse'
❖ Flexibility to start Payroll Accounting at any time of year
❖ E-Pay slip
❖ Auto tax Calculation
❖ Statutory Forms
❖ Relationships and Organization Chart
❖ SMS & Email alerts of leave , loan , salary, Birthday Reminder as customize by Company
❖ customize Email and SMS Template
❖ Audit trail management for data security , record history and lost data with Reports

Payroll Management

The biggest strength of Octagon HRMS is its flexibility and ease to user define any type of salary structure. With user defined formulas and settings we guarantee that your requirements will be perfectly implemented. All these are calculated and the pay slip for that month is generated. The required data is generated based on selection criteria. Every month, Generate employee salary on a click of a Single button. With that single click, the software accurately computes salary for all employees including Statutory Deductions (PF/PT/ESI/TDS), loan deductions, stop payments, loss of pay, pro-rata salary, Income Tax or any other defined head of pay.

❖ Configurable and Unlimited Salary Structure Group.
❖ User defined Salary Component Heads
❖ User defined Salary Heads (Allowance & Deductions and Others)
❖ All the information for bank transfers is also recorded.
❖ Salary Increment with Increment History
❖ Details of Loans and advances can be maintained.
❖ Loan EMI auto adjusted with salary calculation
❖ Maintains Payroll History for each employees
❖ Sick and holiday on screen accumulators
❖ Pro-rata Calculation
❖ Single Click Salary Processing
❖ Block Employee Salary and re-process block salary